Senior Manager - Admin & Facilities

Hiring Manager :: Firdose Ali

About Navi

Navi is one of the fastest-growing financial services companies in India providing Personal & Home Loans, UPI, Insurance, Mutual Funds, and Gold. Navi's mission is to deliver digital-first financial products that are simple, accessible, and affordable. Drawing on our in-house AI/ML capabilities, technology, and product expertise, Navi is dedicated to building delightful customer experiences.

Founders: Sachin Bansal & Ankit Agarwal

Know what makes you a “Navi_ite” :

1.Perseverance, Passion and Commitment

• Passionate about Navi’s mission and vision
• Demonstrates dedication, perseverance and high ownership
• Goes above and beyond by taking on additional responsibilities

2.Obsession with high quality results

• Consistently creates value for the customers and stakeholders through high-quality outcomes
• Ensuring excellence in all aspects of work
• Efficiently manages time, prioritizes tasks, and achieves higher standards

3.Resilience and Adaptability

• Adapts quickly to new roles, responsibilities, and changing circumstances, showing resilience and agility

• Develop and implement administrative policies, procedures, and guidelines to support the efficient operation of the organization
• Oversee the day-to-day administrative activities, including office management, travel arrangements, and vendor management.
• Coordinate and manage facilities-related functions, including maintenance, security, safety, and space planning.
• Supervise and provide guidance to the administrative and facilities team, ensuring efficient performance and professional development.
• Ensure compliance with relevant regulations, laws, and standards related to administration and facilities management.
• Manage the contracts and agreements with vendors and service providers.
• Develop and manage the department budget, monitor expenses, and identify cost-saving opportunities.
• Collaborate with other departments to support their administrative and facilities needs.
• Implement and enhance administrative and facilities processes to improve efficiency and productivity.
• Handle the electrical and mechanical equipment.
• Handle the BMS operation, PPM schedules, etc.
• Stay updated on industry best practices and trends in administration and facilities management.

• Analytical skills are required to provide accurate and actionable data regarding supply, demand, growth, alternatives, and recommended strategies for office space usage
• Experience in setting up corporate offices, satellite offices, branches, and warehouses.
• Employee productivity and workplace readiness:
• Responsible for maintaining a high standard of facility factors that directly impact employee productivity.
• Create a time-to-time strategy to introduce the productivity enhancement tools in the facility.
• Budgeting and Frugality:
• Prepare a realistic annual budget to handle the OPEX and CAPEX requirements. Formulates and develops all strategies that are achievable, cost-effective, and address organizational goals.
• Develops procedures that are cost-effective and does long-term planning for cost consciousness.
• Compliance to Policies and Procedures:
• Ensure the operational effectiveness of regulatory policies. Design SOPs and apply good judgment to high-risk situations. Challenges practices for improvements whenever required.
• Responsible for verifying the compliance of all statutory and contract labor matters. Also, conduct sensitive investigations and inquiries to enforce sound governance.